Alliant prohibits unlawful discrimination, harassment and retaliation in its educational programs, services and activities, and in employment practices, including but not limited to internal promotions, training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other characteristics protected by applicable law. Alliant also prohibits harassment including sexual harassment and sexual violence. Alliant will protect the confidentiality of anyone who reports discrimination or participates in a discrimination investigation, to the greatest possible extent.
The following persons are designated to coordinate the University’s responsibilities under the law and to ensure compliance with the University’s policy against discrimination:
Vice President, Student Affairs
Interim Human Resource and Employee Relations Director
Alliant complies with the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, and the implementing regulations issued, which provide students with safeguards for the accuracy, completeness and privacy of their educational records. Annual notice is given to students summarizing their rights under this law. Copies of Alliant’s policies and procedures under the Family Educational Rights and Privacy Act of 1974 are available on the Alliant website.
The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment (20 USC S. 1232g), affords students certain rights with respect to their education records. FERPA rights begin upon the student’s enrollment, which occurs when the student has been admitted to the university and attends any portion of a course. FERPA does not apply to records of applicants for admission who are denied acceptance or, if accepted, do not attend the institution. Questions about FERPA and student records may be directed to the Office of the Registrar.
Disclosure and Release of Student Information
To protect the privacy of students, the Family Educational Rights and Privacy Act of 1974 (FERPA) affords students certain rights with respect to their education records and sets certain conditions on the disclosure of personal information from these records.
These FERPA rights are:
- The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access.
- The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
- The right to file with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW Washington, D.C. 20202-5920, a written complaint concerning specific alleged failures by the University to comply with the requirements of FERPA.
Student - any person who attends or has attended the University.
Education records - any record (in handwriting, print, video or audio tape, film, computer or other medium) maintained by the University or an agent of the University, which is directly related to a student, except:
- A personal record kept by a staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other person except a temporary substitute of the maker of the record.
- Records created and maintained by a University law enforcement unit for law enforcement purposes.
- An employment record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individual’s employment.
- Records made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional if the records are used only for treatment of a student and made available only to those persons providing treatment.
- Alumni records which contain information about a student after he or she is no longer in attendance at the University and which do not relate to the person as a student.
Disclosure - To permit access to or the release, transfer, or other communication of personally identifiable information contained in education records to any party, by any means, including oral, written, or electronic means.
School official is:
- A person employed by the University in an administrative, supervisory, academic, research, or support staff position.
- A person elected to the Board of Trustees.
- A person employed by or under contract to the University to perform a special task, such as an attorney, auditor, or security.
- A student serving on an official committee, such as a disciplinary or grievance committee, or who is assisting another school official in performing his or her tasks.
Procedure to Inspect Education Records
Students may inspect their education records upon a written request to the appropriate records custodian which identifies as precisely as possible the record(s) he or she wishes to inspect. All requests must be written and submitted to a student services representative or to the Registrar’s Office. The appropriate office will make the needed arrangements for access as promptly as possible and notify the student of the time and place where the records may be inspected. Access must be given within 45 days from the date of receipt of the request. When a record contains information about more than one student, the student may inspect only the records which relate to him or her.
Limitation on the Right of Access
The University reserves the right to refuse to permit a student to inspect the following records:
- Financial records of the student’s parents.
- Letters and statements of recommendation for which the student has waived her or his right of access, or which were maintained before January 1, 1975.
- Records connected with an application to attend the University if that application was denied.
- Those records which are excluded from the FERPA definition of education records.
Refusal to Provide Copies
The University reserves the right to deny copies of records, including transcripts, not required to be made available by FERPA in any of the following situations:
- Students with an unpaid financial obligation to the University are entitled to a copy of their transcripts, but other records may be denied.
- Students with an unpaid student loan balance to the University are entitled to a copy of their transcripts, but other records may be denied.
- There is an unresolved disciplinary action against the student.
- The education record requested is an exam or set of standardized test questions. (An exam or standardized test which is not directly related to a student is not an education record subject to FERPA access provisions.)
Fee for Copies of Records
There is a small fee for copying records (see request form for details). The University will also charge for postage. For transcript fees, please see the Expenses and Financial Aid section.
Disclosure of Education Records
The University will disclose information from a student’s education records only with the written consent of the student, except that records may be disclosed without consent when the disclosure is made in accordance with FERPA regulations, including when the disclosure is:
- To school officials who have a legitimate educational interest in the records. A school official has a legitimate educational interest if the official is:
- Performing a task that is specified in his or her position description or contract agreement.
- Performing a task related to a student’s education.
- Performing a task related to the discipline of a student.
- Providing a service or benefit relating to the student, such as health care, counseling, job placement, or financial aid.
- Maintaining the safety and security of the campus.
- To officials of another school, upon request, where a student seeks or intends to enroll.
- To certain officials of the U.S. Department of Education, the Comptroller General, and State and local educational authorities, in connection with audit or evaluation of certain State or federally supported education programs.
- In connection with a student’s request for and receipt of financial aid to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms or conditions of the aid. Since the terms of a Title IV loan require that it be repaid, a collection agency may have access to those records necessary to enforce the terms of a promissory note.
- To State and local officials or authorities if specifically required by a State law that was adopted before November 19, 1974.
- To organizations conducting certain studies for or on behalf of the University.
- To accrediting organizations to carry out their functions.
- To comply with a judicial order or a lawfully issued subpoena. If a subpoena is served, it will be referred to the University’s Legal Counsel. The University will make a reasonable effort to notify the student in advance of compliance so that the student may seek a protective order. Note that the University must comply with orders in subpoenas for Federal Grand Jury or other law enforcement purposes that forbid such notification.
- To appropriate parties in a health or safety emergency.
- To individuals requesting directory information so designated by the University.
- The results of any disciplinary proceedings conducted by the University against an alleged perpetrator of a crime of violence to the alleged victim of that crime. By law, the alleged victim must keep the results of the disciplinary action and any appeal confidential.
Record of Requests for Disclosure
The University must maintain a record in the student’s education record of all requests for or disclosures of information from a student’s education records except when disclosure is in response to:
- A written request from the student (the request will be maintained in the record);
- A request from a school official;
- A request for Directory Information; or
- A court order or lawfully issued subpoena (the order or subpoena and response will be maintained in the record).
The record will indicate the name of the party making the request, any additional party to whom it may be disclosed, and the legitimate interest the party had in requesting or obtaining the information. The eligible student may review the record.
The Family Educational Rights and Privacy Act (FERPA) requires that the university, with certain exceptions, obtain a student’s written consent prior to the disclosure of personally identifiable information from the student’s education records. The university may, however, disclose appropriately designated “Directory Information” without the student’s written consent. Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can be disclosed to outside organizations and individuals without a student’s prior written consent. The University designates the following information as Directory Information: student name, student ID, address, telephone number(s), e-mail address, parent’s name(s), date and place of birth, major field of study, participation in officially recognized activities and sports, dates of attendance, degrees and awards received, and most recent previous school attended.
The University may disclose “Directory Information” of students or graduates to alumni associations, professional organizations, or the Alliant Education Foundation. If student directories are published, the information of students opting out will not be included.
The University may disclose any Directory Information without prior written consent, unless the student submits a written non-disclosure request to the Registrar. If student directories are published, students will have the opportunity to have their names, addresses, and telephone numbers omitted.
Students who wish to request non-disclosure of directory information should realize that their names will not appear in the commencement bulletin and other university publications. Also, employers, credit card companies, loan agencies, scholarship committees and the like will be denied any of the student’s directory information and will be informed that we have no information available about the student’s attendance at Alliant.
In honoring a student’s request to withhold directory information the University cannot assume responsibility to contact the student for subsequent permission to release information. The institution assumes no liability for honoring student instructions that such information be withheld.
Correction of Education Records
Students have the right to ask to have records corrected that they believe are inaccurate, misleading, or in violation of their privacy rights. Following are the procedures for the correction of records:
A student must ask the custodian to amend a record. In so doing, the student should identify the part of the record to be amended and specify why the student believes it is inaccurate, misleading, or in violation of the student’s privacy rights.
If the University decides not to amend the record as requested, the University will notify the student of the decision and inform the student of his or her right to a hearing to challenge the information believed to be inaccurate, misleading or in violation of the student’s privacy right. Upon request, the University will arrange for a hearing, and notify the student, reasonably in advance, of the date, place, and time of the hearing.
The hearing will be conducted by a hearing officer who is a disinterested party; however, the hearing officer may be a school official. The student will be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student’s education records. The student, at his or her own expense, may be assisted by one or more individuals, including an attorney.
The University will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and a reason for the decision. If the University decides that the information is inaccurate, misleading, or in violation of the student’s right of privacy, it will amend the record and notify the student, in writing, that the record has been amended.
If the University decides that the challenged information is not inaccurate, misleading, or in violation of the student’s right of privacy, it will notify the student that he or she has a right to place in the record a statement commenting on the challenged information or a statement setting forth reasons for disagreeing with the decision.
The statement will be maintained as part of the student’s education records as long as the contested portion is maintained. If the University discloses the contested portion of the record, it must also disclose the statement.
Disclosure in Response to Telephone Inquiries
Unless non-disclosure has been requested via the student portal or in writing by the student, only those items designated as directory information shall be released in response to telephone inquiries. Such items include:
- student’s name;
- address and telephone number;
- whether or not the student is currently enrolled;
- the College or program of enrollment;
- dates of enrollment;
- class/year status (first-year, sophomore, junior, senior, graduate student, etc.)
- degree(s) earned; date degree(s) conferred, major or field of concentration and honors received;
- most recent educational institution attended.
Any student who does not wish to have directory information released must specify this by logging in to the Alliant portal and completing the OptIn form under Profile/My Ferpa, or submitting a written non-disclosure request to the Registrar’s Office.
It is the student’s responsibility to keep the University apprised of all name changes. Students should always inform the university of any change in name so that university records can reflect the most up-to-date and accurate information. Students who have changed their legal name must submit a Name Change Request (located on the Registrar webpage), including required documentation, to student services.
Alliant International University recognizes that some students prefer to identify themselves by a First Name and/or Middle Name other than their Legal Name. Official records and processes of the University generally require the use of the student’s legal name.
When possible, the University will enable students to use a “Preferred Name” in the course of University interactions, communications and education. The University’s policy covers Preferred First Names. Surnames can be changed only with a legal name change.
By default, all student records will use the student’s legal name, as noted on documentation submitted at enrollment, or otherwise directed by a Federal or State agency.
Legal Name must be used in the following circumstances:
- Employment documents and verifications
- Payroll documents such as paychecks, W-2, etc.
- Alumni tax receipts and gift agreements
- International Students and Scholars Office (ISSO) Documentation
- Student Financial Services Documentation
- Financial Aid & scholarship documents
- Federal Requests for Information
- State Requests for Information
- National Student Clearinghouse
- Diplomas & Transcripts
- Academic Certifications/Enrollment Verification
- Any legal document produced by the University
A student may request to use a preferred first name that can include, but are not limited to:
- a middle name or nickname instead of a first name;
- an anglicized name;
- a name to which the individual is in the process of legally changing; or
- a name that better represents the individual’s gender identity.
Preferred Name may be used in the following circumstances (when University technology systems are capable of supporting it):
- Email display name
- Class Rosters
- Learning Management Systems
- Public Directory, unless a FERPA information block has been requested
Students should always inform the university of any address change so that university records can reflect the most up-to-date and accurate information. Students who have changed their address may update their records online via the Alliant portal. Students may have separate mailing and billing addresses if needed. Students should contact their respective advisor to discuss any contemplated relocation. Should a student relocate to a state or country in which Alliant is not authorized, approved, or otherwise exempt from regulations related to offering distance education, continued enrollment cannot be guaranteed. Relocation may impact a student’s Title IV financial aid eligibility, loan repayment or deferment and/or veteran’s benefits. The relocation may also impact a student’s ability to sit for licensure or certification exams. In addition to contacting their respective advisor, students are urged to consult with the Student Financial Services Office and/or Alliant’s Veterans Services Office to determine the impact of a change in location.
Students may record a class lecture or activity only if expressly allowed by a course instructor or approved by the Office of Accessibility as an accommodation for verified disabilities. This policy applies to classes offered in any delivery method, format or modality, including but not limited to on-ground, online, hybrid, or other form of distance learning.
Subject to accommodations approved for students for verified disabilities, students may only record class lectures or other class activities with express written permission from the instructor. Students should assume that any class in which they are participants may be subject to being recorded pursuant to the terms of this policy. Permission to record a class applies exclusively to the student receiving permission and is solely intended for the personal use and study of the student receiving permission.
Smart-pens, digital recorders and smartphone/computer applications may be used for the purpose of making audio-recordings of lectures permitted under this policy. Information contained in the audio-recorded lecture is protected under federal copyright laws and may not be published or quoted without the express consent of the instructor and without giving proper credit. Recording of classroom discussions or other activities that involve sensitive material, self-disclosure or other confidential discussions is strictly prohibited. When applicable, an announcement will be made by the instructor directing students to stop note-taking and turn-off any recording devices. Students are required to comply with the direction of the instructor related to class recordings.
Students with verified disabilities with an approved accommodation to record class lectures have the right to record class lectures only for personal study purposes. Students with disabilities requesting to record lectures must have an approved accommodation and must complete a Recording Accommodation Agreement before being permitted to record. The use of a recording device is to replace or otherwise supplement the student’s note taking ability.
Students with disabilities may not record a class until the instructor has been officially notified by the student of their approved accommodation. It is the student’s responsibility to provide a copy of the authorized accommodations letter from the Office of Accessibility to their instructor and engage in dialogue with the instructor about the implementation of the recording accommodation.
Absent express written permission from the instructor, class recordings MAY NOT be:
- accessed or utilized by any other individual
- replicated or uploaded to file-sharing sites
- posted to the internet or any social media
- provided to journalists
- shared in any other manner
Students may not use recordings against any other student or the instructor. Students may not maintain class recordings - students must destroy recordings at the end of the term or semester in which the student is enrolled in the class recorded.
In accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”) and the Violence Against Women Reauthorization Act of 2013 (“VAWA”), which added Campus SaVE Act provisions, Alliant annually prepares and disseminates the Campus Security and Fire Safety Report. The report includes information on campus policies and procedures on reporting criminal actions and other emergencies; security and access to campus facilities; campus crime prevention programs; policies on the possession, use, and sale of alcoholic beverages and illegal drugs; drug and alcohol abuse programs; crime statistics including statistics for incidents of domestic violence, dating violence, sexual assault, and stalking and policies, procedures, and programs pertaining to these incidents.
In addition, Alliant has developed policies and process related to student safety in alignment with California Education Codes 67380-67383.
The University Public Safety Department is on duty at the San Diego Campus 24 hours a day, seven days a week, and 365 days a year. University Public Safety officers are empowered to enforce University security provisions and have received public safety training. University Public Safety officers have the authority to ask persons for identification and to determine whether individuals have lawful business at the University. In addition, they have the authority to issue parking tickets for parking violations on University property. The officers carry a baton and pepper spray. University Public Safety officers respond to all reported security and safety issues as promptly as possible and if the officer or complainant requires local police assistance, the Public Safety Department notifies the City of San Diego Police Department. Campus public safety officers have no formal arrest authority. City, county, or state law enforcement officers make arrests, if necessary. Public Safety personnel will cooperate with all federal, state, and local police agencies in all investigations and law enforcement.
In an effort to minimize any disruption to the essential functioning of the University and maximize the safety of Children/Minors (any person under the age of 18 who is not currently an enrolled student at Alliant) on campus, certain requirements must be met, as follows:
- Children/Minors must be supervised at all times by an authorized Adult (Alliant Student, Faculty, or Staff) while on campus or participating in a University-sponsored off-campus activity.
- Children/Minors are not allowed in classrooms while classes are in session unless permission is granted by the faculty member having authorized access to the classroom in advance of the start of class. Should Children/Minor become disruptive, the authorized Adult and Minor may be asked to leave.
- Children/Minors and authorized Adults not meeting relevant University community conduct standards will be asked to leave the campus.
In order to maintain a safe environment for all students, employees, and campus visitors, Alliant enforces policies that regulate animals on campus. Service Animals as defined by the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), are allowed in campus buildings when they are serving an individual with a disability.
Definition of a Service or Guide Dog
The ADAAA defines a service or guide animal as “any dog [or miniature horse] that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric or other mental disability”.
Examples of work or tasks include, but are not limited to:
- assisting individuals who are blind or who have low vision with navigation or other tasks
- alerting individuals who are deaf or hard of hearing to the presence of people or sounds
- providing non-violent protection or rescue work
- pulling a wheelchair
- assisting an individual during a seizure
- alerting individuals to the presence of allergens
- retrieving items such as medicine or the telephone
- providing physical support and assistance with balance and stability to individuals with mobility disabilities
- assisting persons with psychiatric and neurological disabilities by preventing or interrupting
- impulsive or destructive behaviors
It is important to note that other species of animal, whether wild or domestic, trained or untrained, are not service animals for the purposes of the ADAAA. It should further be noted that the ADAAA provides an exception for miniature horses that are trained as guide animals for the blind or visually impaired. Note that the crime deterrent effects of a dog’s presence and the provision of emotional support, well-being, comfort or companionship do not constitute work or tasks for the purposes of determining whether a dog is a service or guide animal under the ADAAA or this policy.
Emotional Support Animals
Emotional Support Animals (animals prescribed by health care professionals for emotional support) are not permitted in campus buildings.
Service Animal Owner/Handler Requirements:
Service animals are subject to local municipal animal licensing and registration requirements.
- The service animal must be under the owner’s/handler’s direct control at all times, such as by a harness, leash, or other tether; however, if the use of a harness, leash, or other tether interferes with the service animal’s safe, effective performance of work or tasks, or if the owner’s/handler’s disability prevents the use of such devices, then the service animal must be under the owner’s/handler’s control through voice control, signals, or other effective means;
- The owner/handler must ensure the service animal does not disturb or disrupt normal academic or administrative functions;
- The owner/handler is responsible for immediately cleaning up after the service animal and properly disposing of the service animal’s waste or other debris;
- The owner/handler is responsible for any damage or injury caused by the service animal.
Removal of Service Animals from University Facilities
University personnel may ask service animal owners/handler to remove their service animal from University premises or from the immediate area as follows:
- If the service animal is not under the owner’s/handler’s direct control or the service animal is disturbing or disrupting the normal administrative, academic, or programmatic routine, then the owner must first be given an opportunity to get the animal under control. If the disruption or disturbance continues, then the owner/handler may be asked to remove the animal; or
- If the presence, behavior, or actions of the service animal constitutes an immediate risk or danger to people or property, the owner can be asked to immediately remove the animal and 911 (emergency assistance) may be contacted.
If asked to remove the service animal, the owner/handler must be offered the opportunity to return to the University premises or the immediate area without the service animal and be provided with reasonable assistance at that time to participate in the University service or program.
Depending on the seriousness of the animal’s conduct or repeated conduct, service animals may be excluded from University property temporarily or permanently. The Office of Accessibility is responsible for conducting the necessary assessments regarding ongoing or permanent removal of a service animal. If a service animal is excluded, the Office of Accessibility is available to assist in evaluating reasonable accommodations for the owner.
Owners/handlers who violate this policy or disregard an instruction to remove or exclude a service animal from University property may be subject to additional penalties, including banning from any University property, or other fines or penalties under applicable city, county, or state rules, regulations, or laws. Violations of this policy by an owner/handler who is a University student or employee may be referred for corrective or disciplinary action.
Owners/handlers with concerns about the removal of their service animal should contact Amber Eckert, VP of Student Affairs at email@example.com or 858-635-4535.
If an individual believes they have been wrongfully denied access or service because they use a service animal, they may report it to Amber Eckert, VP of Student Affairs at firstname.lastname@example.org or 858-635-4535.
Guidelines for members of the Alliant Community regarding Service Animals
To ensure equal access and nondiscrimination of our community members with disabilities, members of the Alliant community must abide by the following practices:
- Allow service animals to accompany people with disabilities on campus;
- Do not ask for details about a person’s disabilities;
- Do not pet a service animal, as it distracts the animal from its work;
- Do not feed a service animal;
- Do not deliberately startle, tease, or taunt a service animal; and
- Do not separate or attempt to separate a person from their service animal
- The service animal is not required to wear a vest, patch, or special harness identifying them as a service animal.
If a member of the Alliant community has a disability that may be affected by the presence of animals, please contact the Office of Accessibility, Amber Eckert, VP of Student Affairs at email@example.com or 858-635-4535.
Persons with dog dander allergies who are negatively affected by the presence of a service dog should contact the Office of Accessibility or Human Resources HR@alliant.edu to review reasonable accommodations and resolve any conflicts.
Alliant University is committed to ensuring that the needs of all people with disabilities are met and will determine how to resolve any conflicts or problems as expeditiously as possible.
Alliant seeks to provide a safe and healthy learning environment in which students, faculty, and staff are free to exchange ideas, study, do research, provide a range of academic and administrative services, and carry on other activities related to acquiring knowledge and providing services for all campus community members, free from interference of unhealthy habits or behaviors. Since second hand smoke is a known carcinogen and litter related to smoking poses a fire risk and an unnecessary burden for those responsible for the campus facilities and grounds, all Alliant campuses are smoke and tobacco free.
All campus community members, including students, faculty, staff, guests, visitors, vendors, contractors, lessees, etc., are affected by this policy and are expected to support and abide by its guidelines. Smoking & tobacco use (to include cigarettes, e-cigarettes, cigars, pipes, hookahs, chewing tobacco, and related products) is prohibited at all times on or in any Alliant owned or leased property or facility, either indoors or outdoors (including vehicles on campus).
- For the purpose of this policy: “Smoking” means smoking any substance, including but not limited to tobacco, cloves or marijuana.
- Smoking products include, but are not limited to, all cigarette products (cigarettes, cigars, hookahs, pipes, etc.)
- Tobacco product means any substance containing tobacco leaf, including but not limited to cigarettes, cigars, pipe tobacco, snuff, e-cigarettes, vape pens, chewing tobacco, dipping tobacco, or any other preparation of tobacco, whether or not such product is smoke producing.
All members of the campus community are asked to take an active role in creating a smoke & tobacco free environment. Smoking cessation programs are available to university faculty and staff though Alliant’s Employee Assistance Program (EAP) and to students at through the Student Assistance Program. It is the expectation that the Alliant community will come together and practice “social enforcement,” which refers to the establishment of a broadly shared norm and value within our community. Members of the Alliant community are asked to support the no smoking policy by engaging in direct, honest and supportive communication. Student violations will be reviewed under the Non-Academic Student Code of Conduct procedures and Staff will be referred to Human Resources.
All students, faculty, and staff of Alliant and their guests and visitors are subject to applicable California state law and Alliant’s alcohol policy regarding possession and consumption of alcohol. Please also see the University’s Drug Free School and Workplace Policy Statement.
Possession and consumption of alcohol on campus is permitted by persons 21 years of age or older only at pre-approved University sponsored events. See event requirements below:
- Under special circumstances, with the advance, written approval of the President, permission for alcohol consumption at an event held on the University campus may be granted if:
- The event is sponsored by a university department or registered campus organization and violations of any applicable California state law and/or the University’s alcohol policies are the responsibility of the individual and the sponsoring organization(s) or its representatives.
- The facility being utilized is to be scheduled through Campus Facilities.
- The sponsoring organization(s) and its representative(s) establish and maintain strict controls for the events and will ensure that no minors consume, are served or transport alcoholic beverages to the facility or area.
- All alcoholic beverages must be served by a certified Alcohol Beverage Control trained server.
- The event shall be considered a closed function open to the members of the sponsoring group and their invited guests only.
- Required administrative procedures will be followed and forms completed prior to approval of the event.
- Alliant’s Alcohol Service Request Form must be submitted to the University President a minimum of two weeks in advance of the event.
- Individuals are required to comply with all requests by staff or campus security for showing proof that they are at least 21 years of age. Failure to comply with such a request will subject the individual to disciplinary sanctions up to and including expulsion or termination from the University.
- Possession, consumption and storage of alcohol is prohibited in all common areas, including, but not limited to lobbies, public lounges, hallways, stairwells, bathrooms, landings, or outdoor areas.
- Furnishing alcohol to a person under the age of 21 years on University property or at a University-sponsored event (on or off campus) is prohibited.
- Public display of intoxication while on University property or at a University-sponsored event is prohibited.
- Driving while under the influence of alcohol is prohibited.
The Student Government Association and the University will not allocate funds to student organizations for off-campus events where alcohol is served, with the exception of instances where a proprietor with a liquor license assumes full responsibility for the selling, dispensing and control of any alcohol available to guests or participants at the event. The location proprietor must provide a copy of their ABC license and proof of insurance.
Any and all types of advertising for any event, on or off campus, must not include information that alcohol will be served. This includes public media, campus calendars, student newsletters, flyers, banners, posters or invitations. The mention of alcoholic beverages cannot be included in advertising for the event, in any manner (i.e., words or phrases).
Failure to comply with this policy may result in disciplinary action which may include probation, suspension, expulsion or termination from the University. Student violations will be reviewed under the Non-Academic Student Code of Conduct procedures. Staff and faculty violations will be reviewed by Human Resources.
Additional information on State and Federal laws regarding alcohol and other drugs, alcohol abuse prevention programs, health risks associated with the abuse of alcohol, voluntary rehabilitation and outside resources are available in the University’s Annual Campus Security and Fire Safety Report.
The University strictly prohibits the unlawful manufacture, distribution, dispensing, possession, use, sale, purchase, transfer, consumption, or being under the influence of a controlled substance on University property or as part of any University-sponsored activity. The University also prohibits the abuse of prescription drugs as well as the illegal use, purchase, sale or attempted sale of prescription drugs. The use of alcoholic beverages while on University premises, including meal periods and breaks, is absolutely prohibited except when authorized by the President’s Office as set out in the Alcohol Use Policy. However, being under the influence of alcohol at any University function is prohibited.
Using or being under the influence of unauthorized drugs while attending University approved functions is also prohibited. Violation of this policy will constitute grounds for disciplinary action. Alliant will impose sanctions for violation of this policy which may include completion of an appropriate rehabilitation program, expulsion from school, or referral to the authorities for prosecution.
The Drug Free Workplace Act of 1988 and the Drug Free Schools and Communities Act of 1989 require that each college and university receiving federal financial assistance annually provide a variety of information to all students and employees about compliance with these laws.
Students may obtain information on the illegal possession, use, or distribution of alcohol and illicit drugs, as well as the University’s standards of conduct, associated health risks, drug or alcohol counseling and treatment programs, University disciplinary actions, and federal, state, and local sanctions for violations of law by viewing the Drug Free School and Workplace Policy Report. The report also includes a variety of resource listings that are provided to assist any Alliant community member who may require assistance in these areas. If you suspect that someone has taken an overdose, it is important that you call 911 for help immediately.
The University is committed to protecting the health and well-being of our community. Alliant does not presently have any specific immunization requirements; however, certain students may be required to provide proof of immunization in order to participate in practicum, field training, internships, or otherwise comply with the requirements of other external organizations. Alliant recommends all within its community to consult the guidelines from the Center for Disease Control and Prevention (CDC) and other public health agencies to ensure informed decisions related to vaccination.
Alliant International University is committed to maintaining a University environment in which its members can live and work in an atmosphere of acceptance, civility, and mutual respect for the rights, duties, and sensibilities of each individual. Occasionally, however, complaints or concerns arise, the timely resolution of which is important to maintaining the desired University atmosphere. The University will treat each complaint or concern seriously and attempts to resolve issues quickly and effectively using informal processes. Alliant encourages the prompt reporting of complaints so that a rapid response can be made, and appropriate action taken.
Students should use the guidelines and policies that follow if problems arise with Alliant staff, student support services, administrators, faculty, or other students.
The principles that underlie this policy and its related procedures are that:
- all students should receive fair and equitable treatment;
- relationships among members of the campus community will be conducted with respect, professionalism and honesty;
- most problems can be resolved informally;
- mistakes or omissions occur on occasion and need to be corrected. Often problems can be resolved quickly by identifying them to the appropriate person for correction or resolution;
- students should take appropriate action as soon as they have a concern that is not being dealt with through the normal channels set up to address the area(s) of concern;
- confidentiality will guide the grievance process to the extent practical and appropriate under the circumstances;
- these guidelines and the University’s values obligate everyone to proceed in candor and good faith at all times;
- no students will be penalized for good faith efforts to resolve problems or concerns by using these guidelines and policies.
Alliant International University prohibits unlawful discrimination in employment and in its educational programs and activities, including internal promotions, training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, socioeconomic status, sex, age, marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, or physical characteristics. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.
The following persons are designated to coordinate the University’s responsibilities under the law and to ensure compliance with the University’s policy against discrimination:
Amber Eckert, Vice President, Student Affairs
(858) 635-4535 firstname.lastname@example.org
Melissa Rothmeyer, Interim Human Resource and Employee Relations Director
(858) 635-4783 email@example.com
These guidelines and policies are not intended to replace administrative judgment or academic freedom, but instead serve to facilitate the decision-making process in areas of concern or complaint. (Additionally, there are formal policies and procedures for certain issues such as appeals about grades – see Alliant’s catalogue – that are governed by specific processes that should be followed).
Informal Actions to Achieve Problem Resolution
The following steps represent the University’s informal dispute resolution process and, as such, outside legal or other counsel may not be present for either the respondent or the complainant. If outside legal counsel becomes involved, the informal problem-solving process ceases.
Step One: Students should first attempt to solve the problem through direct discussion.
The University encourages discussion between the parties directly involved in a dispute, especially in the early stages. When first faced with a concern or problem regarding academic or administrative policy, procedure, decision, or conduct, students should first make a good faith attempt to resolve the problem through one or more discussions about the problem with the person(s) most directly involved.
Step Two: If discussion does not solve the problem, help should be sought.
If direct discussion does not solve the problem, or if the student would like additional help or support in continuing the resolution process, or needs advice about how to engage in a discussion about difficult issues, or just feels unsure about what next step to take, the Campus Director (CD) on the student’s campus should be consulted.
The CD or designee on campus will assist students with this process. She/he will work to understand the problem and then will do one or more of the following:
- Provide consultation about next steps.
- Provide direct assistance if the problem is administrative.
- Refer the student to an appropriate academic advisor or administrator, or work with the student to get access to appropriate academic assistance or consultation if the issue is academically related.
- If multiple issues are involved, the CD can work to assemble all the appropriate parties to address the issue.
If discrimination or harassment is involved, the CD can assist with any safety issues, and ensure that the problem is reported appropriately. The CD is responsible for working collaboratively with students to identify the appropriate University resources to help them, and in administrative areas may be able provide direct support. The CD or others being worked with may request that information be provided in writing to assist with the resolution of the issue. The information below shows the various people who can provide help and support:
- Campus Director: Communications with staff, Basic service issues, Environmental issues (which may include questions about diversity and inclusion), Respectful treatment among community member, Registration, Facilities needs. If the person with whom the student is having difficulty is the Campus Director, student may alternatively contact the Associate Vice President of Student Experience.
- Student Advisor, Faculty Member, Program Director or Dean: Academic performance, Academic progress, Evaluation issues (excluding grades), Unethical behavior, Fear of retaliation, Comprehensive exams/preliminary exams/proficiency reviews, Classroom statements of prejudice, Field placement/-internships, Issues of culture, diversity, and inclusion
- Human Resources: Employee Harassment and/or Discrimination, a supervisor (if the student is working for the University), Employment conditions (if the student is working for the University)
- Vice President of Student Affairs: Student Harassment and/or Discrimination, Problem solving, including problems that aren’t getting solved, finding answers to complex or difficult questions, Facilitating difficult conversations
Issues regarding discrimination can also be reported to the Office of Civil Rights of the U.S. Department of Education, or the California Department of Fair Employment and Housing. Harassment complaints can also be made to a Program Director or Dean.
Formal Complaint Mechanism: Filing a Grievance
Students have the right to file a grievance, either initially or preferably after first having attempted to resolve the problem after using the steps and the various resources described above. All grievances must be filed within 180 calendar days of the alleged violation or the time at which the person making the complaint (the complainant) knew (or should have known) of the alleged violation. Failure to file a formal grievance within the 180-calendar-day period constitutes waiver of the right to file a grievance.
The student should discuss the grievance with the Campus Director. She/he will assist the student in determining whether the matter is grievable, and if so, in determining the appropriate grievance officer to address the matter. Grievable issues include:
- Unfair or unreasonable treatment by a staff or faculty member in relation to the discharge of University- related duties;
- Violation of a duly adopted University policy as described in the University’s catalog, student handbooks, or other publications;
- Harassment and/or discrimination under federal, state or local law; or
- Unethical conduct according to recognized professional standards.
The following issues are not reviewable through the grievance process:
- An issue that would dispute the legitimate exercise of professional judgment by University faculty, administration or staff;
- The content of any policy or procedure currently in force at the University;
- A student performance evaluation or grade for a course or field placement or for independent academic work under the supervision of a faculty member (grade appeals process applies);
- A decision regarding a student’s academic status made by a duly designated administrative officer or committee;
- A procedural or final decision of a previous complaint or grievance; or
- Any action taken more than 180 calendar days prior to a complaint or grievance.
The Campus Director will generally seek assistance from other University personnel in making a determination that the issue is grievable, and will normally inform the student of that decision within 10 business days except when the University is closed (e.g., for official holidays). If the grievance is against a faculty member, the CD will refer the complaint to the relevant academic dean or academic administrator.
If the problem is not permitted to be reviewed through the grievance procedure or other University policies that may apply, and, depending on the specific issue involved, the Campus Director will either review the complaint him- or herself, based on the specific area of responsibility and authority within which the complaint falls, or refer the complaint to the appropriate authority, generally, the student’s Program Director, or Dean (if the issue is an academic one, in which case the Faculty Handbook procedures will apply) or to Human Resources when the issues concerns issues of employment. The Vice President of Student Services will respond to incidents of student discrimination or harassment.
The Campus Director will notify the student in writing of that referral. The University official designated to review the complaint will normally issue a ruling regarding the complaint within 60 working days and will provide the student, in writing, of the ruling. If more time is needed, the person handling the complaint will notify the student to that effect.
If the complaint concerns one of the designated Grievance Officers, it will be forwarded to the person’s supervisor, who then becomes the Grievance Officer for the case. Complaints regarding violation of professional ethical standards will be referred to the relevant committee on ethics.
When a valid grievance is in process, any related action will normally be stayed until the grievance procedure is completed. However, when, in the opinion of the Grievance Officer, there is reasonable cause to believe that immediate action is needed for the health, safety, or welfare of the complainant or other members of the community or to avoid disruption of the academic process, the Grievance Officer will work with appropriate parties to take immediate interim appropriate actions. All parties will be informed in a timely manner and in writing of any such interim actions.
Roles and Responsibilities of the Grievance Officer
- Records the date of the grievance as the date the complaint was determined to be reviewable as a grievance.
- Provides the person against whom the grievance has been filed (“the respondent”) with a copy of the grievance and a copy of the grievance processing procedures.
- Provides a copy of the grievance procedure to the complainant and assists the complainant with information regarding the complainant’s right and responsibilities in the process of filing a grievance.
- Provides copies of the grievance to appropriate University personnel in a confidential manner for record- keeping purposes only. When the person against whom the grievance is filed is another student, a copy of the complaint is filed with the Vice President of Student Affairs. When the respondent is a staff member, a copy of the complaint is filed with the Human Resources Office.
Process for Investigating the Complaint
The investigation generally shall include interviews with the parties if available, interviews with other witnesses as needed and a review of relevant documents as appropriate. Disclosure of facts to witnesses shall be limited to what is reasonably necessary to conduct a fair and thorough investigation. Participants in an investigation shall be advised that maintaining confidentiality is essential to protect the integrity of the investigation and will be advised to refrain from discussing the pending investigation.
At any time during the investigation, the investigator may recommend that interim protections or remedies for the complainant or witnesses be provided by appropriate University officials. The University may recommend short term, or interim, protections or remedies. These remedial actions may include, but are not limited to, making the complainant aware of their rights, resources and support services, issuance of No Contact orders to separate or limit contact between the parties, modification of extracurricular, working or course schedules, assignments or tests, increased monitoring, supervising, or security at applicable locations or activities, and/or interim suspension(s) pending investigation. These remedies or protections may apply in ground or online contexts. Failure to comply with the terms of interim protections may be considered a separate violation of the policy prohibiting sexual misconduct.
The investigation shall be completed as promptly as possible and in most cases within 60 working days of the date the written complaint was received. In the event that an investigation cannot be completed within 60 days, the parties shall be notified in writing.
Generally, an investigation will result in a written report that, at a minimum, includes a statement of the allegations and issues, a summary of the information considered, findings of fact, and a determination by the investigator as to whether University policy has been violated. The standard of evidence in these cases is preponderance of the evidence. Preponderance of the evidence means that it is “more likely than not” that the respondent is responsible for the charged violation.
For issues that are subject to formal greivance, there are two possible findings:
- Substantiated: It is more likely than not that the allegation is true.
- Unsubstantiated: It is not possible to determine whether the allegation is true or untrue. There is insufficient evidence to prove or disprove that the allegation is true.
No person shall make an allegation that he or she knows to be untrue or knowingly provide false information during the course of an investigation. Making a false complaint or giving false information is a violation of this policy and may be a basis for discipline, including expulsion or termination. Evidence of false complaints or false information shall be referred by the Grievance Officer to the appropriate University processes.
The report also may contain recommendation for actions to resolve the complaint, including but not limited to educational programs, counseling/coaching, mediation, remedies for the complainant, and a referral to disciplinary procedures, as appropriate. The report may be used as evidence in other related procedures, such as subsequent complaints, grievances and/or disciplinary actions. If there is a finding of a policy violation, the University will refer the matter to the appropriate office for consideration of disciplinary action against the respondent.
Notification of Investigation Findings
The complainant and the respondent shall be informed in writing of the completion of the investigation and the outcome of the investigation. The complainant shall be informed of the findings and of actions taken or recommended to resolve the complaint, if any, that are directly related to the complainant, such as a recommendation that the respondent not contact the complainant. If the alleged complainant is deceased as a result of such crime or offence, the next of kin of such complainant shall be treated as the alleged complainant for purposes of this notice.
The respondent shall be informed of the findings and of actions taken or recommended to resolve the complaint and shall be notified generally of referrals for disciplinary action and recommended disciplinary action.
Complainant and respondent(s) may request a copy of the investigative report pursuant to University policy governing privacy and access to personal information.
Copies of the investigative report will be provided to those University administrators, academic leaders, and supervisors who are directly responsible for implementing measures to correct and prevent discriminatory or harassing conditions.
Regardless of the method of resolution or the outcome, Complainant is at all times free to pursue a complaint with the Equal Employment Opportunity Commission, the California Civil Rights Commission, the United States Department of Education (Office for Civil Rights), the United States Department of Labor (Office of Federal Contract Compliance Programs), or by consulting a labor/employment attorney at her or his own expense.
Alliant is committed to maintaining a University environment in which its members can live and work in an atmosphere of acceptance, civility and mutual respect for the rights, duties and sensibilities of each individual. Occasionally, however, complaints or concerns arise, the timely resolution of which is important to maintaining the desired University atmosphere. The University will treat each complaint or concern seriously, and attempt to resolve issues quickly and effectively using informal processes. Alliant encourages the prompt reporting of complaints so that a rapid response can be made and appropriate action taken.
We urge students to utilize all methods of complaint resolution, including the Problem Solving and Dispute Resolution Guidelines offered by Alliant, but if students believe they have been unfairly treated or have issues with the university that cannot be resolved by the methods outlined in the Problem Solving and Dispute Resolution Guidelines, they have the right to contact our accreditation agency, Department of Education Ombudsmen and/or various state and other governmental agencies.
The Consumer Information section of this catalog and the State Regulatory Information page on the Alliant website list relevant contact information for applicable states where complaints can be accepted. Alliant has made a reasonable effort to ensure that this list is accurate.
Alliant strives to provide an environment free from sexual misconduct as well as all forms of sexual and gender based harassment and meet all the requirements defined by Title IX, the Campus Sexual Violence Elimination (SaVE) Act, the Clery Act and the re-authorized Violence Against Women Act (VAWA).
The full Sexual Harassment and Misconduct Policy as well as information on programming, policies and procedures relating to dating violence, domestic violence, sexual assault and stalking, including information on making a report and campus resources can be found in the University’s Annual Campus Security and Fire Safety Report.
Alliant International University expects all students to adhere to all laws and regulations in effect and all Codes of Conduct published in the University’s Catalog, handbooks and other university published policies. In addition, students are expected to meet and uphold the ethical standards of the professions for which they are receiving training. The University reserves the right to define professional conduct and demeanor. All Alliant applicants and students are subject to and must abide by the policies and procedures of the university. Students who engage in conduct that disrupts the orderly functioning of the university may be subject to disciplinary action as set forth in all Student Codes of Conduct.
The University is committed to principles of scholastic honesty and integrity. Its members are expected to abide by ethical standards both in their conduct and in their exercise of responsibility towards other members of the community.
Any student who violates the Academic Code of Conduct and Ethics will be subject to sanctions up to and including dismissal from the University. NOTE: Students must also comply with the Student Non-Academic Code of Conduct and Ethics, published in the student handbook.
As it is with other members of the academic community, students, whether enrolled in campus-based, hybrid or online programs, are expected to conduct themselves in accordance with ethical and professional standards as well as the academic standards of the program and University. Students bear the responsibility for their own academic integrity but are also encouraged to bring instances of suspected violations of the Academic Code of Conduct to the attention of the proper University authorities.
Any evidence that a student has intentionally acted in a manner not consistent with this or any other university policy (including failure to report instances of suspected misconduct) will be subject to a referral to the Student Evaluation Review Committee (SERC).
Acts of Misconduct
The Academic Code of Conduct and Ethics prohibits certain acts of misconduct by students enrolled at the University. Other University policies and procedures may also apply. Depending on the circumstances, the acts of misconduct described below may be considered as either a violation or an infraction. Students who engage in conduct that disrupts the orderly functioning of the University may also be subject to disciplinary action including but not limited to probation or dismissal from the program and university.
When the conduct of the student is judged to be more serious than an Infraction, including repeated Infractions. Examples of violations include but are not limited to:
- Examination Behavior: Any intentional giving or use of external assistance (however minimal) during an examination without the express permission of the faculty member administering the examination.
- Fabrication: Any falsification or invention of data, citation, or other authority in an academic activity.
- Plagiarism: Any passing off or presentation of another’s ideas, words, or work as one’s own. Paraphrasing or small changes in nomenclature/phrasing does not remove any student’s responsibility to cite the original source. Any idea that is not the student’s or common knowledge must be properly referenced.
- Unauthorized Collaboration: Collaboration in any academic exercise unless the faculty member has expressly approved or authorized such collaboration in advance.
- Previously Submitted Work: Presenting work prepared for and submitted to another course.
- Unauthorized Research: Failure to obtain exemption or approval of the Institutional Review Board for research involving human subjects.
- Alteration or Misuse of Academic Documents: Any alteration or misuse of academic documents, including acts of forgery and/or furnishing false information.
- Disruption of Academic Activity: Disruptive behavior, willful disobedience, profanity or vulgarity in a learning environment not limited to the classroom, practicum, and internship sites.
- Physical Harm/Violence or Threat Thereof to any member of the university community, whether in the classroom or not.
- Assisting Other Students in Acts of Academic Misconduct.
- Any other violation of University policies, directive or protocol.
Under circumstances involving conduct which poses a threat to the health and safety of the University community, action or disciplinary procedures administered by the campus senior administration may replace the procedures outlined herein.
Infractions: Examples of infractions include but are not limited to:
- Any unintentional act that, if it were intentional, would be a serious violation.
- Any conduct that is inconsistent with the rules or policies established for a course or academic exercise.
Repeated infractions may be considered as serious violations, subject to appropriate sanctions.
Sanctions: Infractions or serious violations of the Academic Code of Conduct are subject to the following sanctions:
Warning: Warning Status, with or without a remediation plan, may be recommended by the SERC when a student’s academic work or professional development falls below University or program standards, but the nature of the difficulty or infraction does not require more serious or more immediate action.
Probation: Probationary Status may be recommended when a student’s academic progress or professional development has been inconsistent with University requirements. A student is given a specific amount of time in which to remediate the cause(s) of probation or will otherwise face dismissal from the program. It shall be the responsibility of the SERC in such circumstances to review the case and to determine whether the student has completed all of the requirements of the remediation, in which case the removal of the Probationary status will be recommended.
In the event that the SERC determines that the conditions which resulted in Probation have not been remediated, the SERC may recommend other action, including continuance of the status of Probation, or that a more severe sanction be imposed.
Mandatory Academic Absence: A student is recommended for Mandatory Academic Absence in cases in which the academic work or professional development, in the opinion of the Program Director or designee, and taking into consideration the SERC’s recommendations, requires serious remediation that necessitates a required academic absence in order to complete the required remediation. Any remediation shall be articulated in the SERC recommendation to the Program Director.
Mandatory Academic Absences occurring midterm/mid semester may require repayment/return of financial aid funds. Students should contact the Financial Aid Office for more information. For Mandatory Academic Absences lasting more than 180 days, if the student has received federal student loans, the loans may go into repayment 6 months from their last day of attendance. The student may contact their lender to receive information on deferment and forbearance options while not attending school.
Mandatory Academic Absences will not exceed one year from the last date of attendance.
Dismissal: Students may be dismissed from the academic program when conditions are judged to be of a serious nature and are not determined to be remediable, a serious violation of standards of conduct, professional behavior, and/or ethics occurs, or when a student has failed to remediate previously identified academic deficiencies within the specified time.
Outcomes/Sanctions for cases involving infractions or serious violations of the Academic Code of Conduct are set forth in the Academic Code of Conduct and Ethics Policy and are hereby incorporated by reference. In the case of dismissal from the program or university, no tuition or fees will be refunded. Dismissed students may not enroll in courses while any appeal of dismissal is pending.
The record of the final determination in all cases will be maintained in the educational record of the student pursuant to the University Document Retention Policy.
Process & Procedures:
Suspected instances and allegations of academic misconduct should be reported to the Program Director or equivalent, who will assign the matter to the University’s Student Evaluation and Review Committee (SERC).
The allegations will be reviewed and resolved under SERC Rules and Procedures. Students will be given the opportunity to address and respond to any allegations of violations of this Code, and present documents and other evidence, during the SERC process. Subject to the conditions set forth in the SERC Policy and Procedures, students may be permitted to question witnesses. The record of the final determination in all cases will be maintained in the educational record of the student pursuant to applicable law and University policies.
The University reserves the right to take necessary action to protect the safety and wellbeing of the campus community and to protect its facilities and programs. All students are subject to both the Academic and Non-Academic Student Codes of Conduct. Violations may be dealt with by the University whether they occur on or off campus.
The policies are applicable to individuals during all periods of enrollment following the submission of an admissions application and including institutional breaks or Approved Academic Absences from the University. Alliant University may also extend its authority over misconduct that occurs prior to, but is not reported until after, the graduation of the offending student. Those who are aware of misconduct are encouraged to report it as quickly as possible to appropriate University officials.
While University-related sanctions may be imposed, student conduct proceedings are not meant to be formal court-like trials. The process is intended to provide an opportunity for presentation of the facts and response to the allegations. The standard of proof used for these proceedings is defined as whether it is “more likely than not that the facts occurred as alleged”.
Student Conduct Code proceedings are independent from court or other administrative proceedings. Discipline may be instituted against a student also charged in civil or criminal courts based on the same facts that constitute the alleged violation of the Student Conduct Code. The University may proceed before, simultaneously with, or after any judicial or other administrative proceedings, except in cases involving Sexual/Gender Discrimination, Sexual/Gender Harassment, Sexual/Gender Retaliation, Sexual Misconduct, Dating or Domestic Violence, or Stalking. These cases will follow the Title IX: Sexual and Gender Based Harassment and Misconduct Policy and process.
Students are expected to abide by all applicable laws including the laws of the State of California (and for online students the state in which they reside or are located), and the United States of America. Students who violate the law may incur penalties prescribed by civil authorities. In such cases when the University’s interests are involved, the authority of the University may be asserted. The university president or designee will determine if the interests of the University are involved and if legal and/or disciplinary action is necessary.
Violation of a University policy, regulation or requirement, that affects the University, shall be procedurally handled as a University disciplinary matter regardless of whether there is a prosecution under law. Disciplinary action at the University will not be subject to challenge on the grounds that criminal charges involving the same incident have been dismissed or reduced. Finally, the implementation of University disciplinary authority does not protect the student from, nor does the University necessarily consider it to be a substitution for, civil process or criminal prosecution.
Student organizations and groups formally approved by the University are subject to the same regulations as individual students. Cases will be considered if a significant number of students involved in the alleged offense belong to an organization or group, or if planning and leadership responsibility for an alleged offense came from student members of an organization or group. Sanctions for group or organization misconduct may include probation, withdrawal of official recognition, loss of funding or limitations on the use of facilities and privileges afforded by the University, as well as other appropriate sanctions as provided in this code. In general, the University, by its disciplinary authority, attempts to promote:
- Concern with matters that impinge upon academic achievement and standards, and the personal integrity of students;
- Protection of property;
- Interest in the mental and physical health and safety of members of its community;
- Concern for preserving the peace, for ensuring orderly procedures, and for maintaining student morale;
- Responsibility for character development, for maintaining standards of decency and good taste, and for providing an appropriate moral climate on the campus; and
- Protection of its good relations with the surrounding larger community.
- Protection of its standing with its peer institutions and the academic community
A student who is found in violation of any of the following regulations is subject to the sanctions authorized in the Non-Academic Student Code of Conduct. The implications of some violations are so serious that a single incident would require a sanction at or near the maximum. Other violations become significant through repetition or if they are committed intentionally or recklessly.
A violation will be regarded as more serious if it is committed because of race, gender, color, religion, national origin, disability, sexual orientation or any other protected character or trait of another individual or group of individuals described in the university’s Non-Discrimination policy.
Academic misconduct, including all forms of cheating and plagiarism, is handled as outlined in the Academic Student Code of Conduct and will be adjudicated through the Student Evaluation & Review Committee process.
Unacceptable conduct under the Alliant standards includes, but is not limited to, the following:
- Respect: Alliant University students show respect for all members of the University Community. Actions that are considered violations of this standard include:
- Actual or threatened physical assault or intentional or reckless injury to self, persons or property.
- Disorderly conduct that substantially and/or materially disrupts the normal operations of the University,
- Acts of disrespect for Alliant’s diverse community to include, but not limited to, race, ethnicity, national origin, physical ability, veteran status, marital status, associational preference, religion, gender, gender identity, sexual orientation, social class, economic status, education, occupation, age, ability, and size, or any other protected character or trait of another individual or group of individuals described in the university’s Non-Discrimination policy. Please refer to the Non-Discrimination policy.
- Substantial and material interference with the freedom of any person to express his/her views, including invited guests and speakers.
- Disorderly, lewd, indecent, or obscene behavior at any University related activity, or directed toward any member of the University community.
- Community: Alliant University students value their community.
Actions that are considered in violation of this standard include:
- Interference with entry into or exit from buildings or campus locations or free movement of any person.
- Forcible entry and/or unauthorized presence in a University building or other location.
- Behavior or activities that endanger or adversely impact the physical, mental or emotional safety of oneself or others.
- Failure to provide identification upon demand by, or to comply with other directions of, University staff members or the staff of contractual affiliates of the University acting in the performance of their duties.
- Use, possession, manufacture, or distribution of alcohol, illegal drugs or drug-related paraphernalia (except as expressly permitted by law and University regulations) or the misuse of legal pharmaceutical drugs.
- Possession or misuse of firearms or guns, replicas, realistic looking toy weapons, ammunition, explosives, fireworks, knives, or other weapons, or dangerous chemicals (without the prior authorization) on campus or during a University related activity whether on or off-campus.
- Starting fires or explosions, false reporting of a fire, bomb, incendiary device, or other explosive, or any false reporting of an emergency.
- Activating, deactivating or otherwise tampering with fire or safety equipment.
- Theft, damage, destruction, tampering or defacement of personal, University or University affiliates’ property.
- Unauthorized use of University property or property of members of the University community or University affiliates.
- The misuse of telephone, communication and/or computer equipment,
- Unauthorized recording, dissemination, or publication of lectures or other academic presentations (including handwritten notes).
- Misuse of computer facilities, networks or resources, including:
- Unauthorized entry into a file, for any purposes.
- Unauthorized transfer of a file.
- Use of another’s identification or password.
- Use of computing facilities, campus network, or other resources to interfere with the work of another member of the University Community.
- Use of computing facilities and resources to send obscene, intimidating, or abusive messages.
- Use of computing facilities and resources in violation of copyright laws.
- Use of University facilities for commercial purposes unless expressly authorized in writing.
- Any violation of federal, state, or local law.
- Any violation of other University policies or professional standards not expressly defined in the Student Code of Conduct.
- Integrity: Alliant University students demonstrate honesty and forthrightness in all that they do.
Actions that are considered a violation of this standard include:
- Violation of any of the restrictions, conditions, or terms of a sanction resulting from prior disciplinary action.
- Misuse of University documents including but not limited to forging, transferring, altering or otherwise misusing a student ID card, or other University identification.
- Making false statements in any application for admission, petition, request, or other official University document or record, including submission of forged or falsified documents.
- Illegal gambling.
- Violation of published University policies, rules and regulations, including, but not limited to alcohol use, smoking, technology usage policies and verbal and/or written harassment.
- Violation of the Student Code of Conduct Procedures, including:
- Falsification, distortion, or misrepresentation of information related to a student discipline matter.
- Disruption or interference with the orderly progress of a student discipline proceeding.
- Initiation of a student discipline proceeding in bad faith.
- Attempting to discourage another from participating in the student discipline matter.
- Attempting to influence the impartiality of any participant in a student discipline matter.
- Verbal or physical harassment or intimidation of any participant in a student discipline matter.
- Failure to comply with the sanction(s) imposed under a student discipline proceeding.
- Encouraging, permitting, or assisting another to do any act that could subject him or her to discipline.
Application of this Code
Sanctions for the conduct listed above can be imposed on applicants, enrolled students, students between academic terms, graduates awaiting degrees, alumni, and students who withdraw from school while a disciplinary matter is pending. Conduct that threatens the safety or security of the campus community, or substantially disrupts the functions or operation of the University is within the jurisdiction of this Code regardless of whether the conduct occurs on or off campus.
Any member of the University community including students may file a complaint against any student. The complaint must be in writing and filed with the Campus Director.
A complaint filed in writing must be received within 90 calendar days of the infraction. The time for filing may be extended upon petition to the Vice President of Student Affairs or designee based upon extenuating circumstances.
When warranted, the complaint will be reported to law enforcement authorities. Complaints involving Sexual and Gender Based Harassment and Misconduct will be forwarded to the Title IX Coordinator. The Vice President of Student Affairs or designee will direct the complaint to an appropriate conduct officer. Care will be taken to ensure that a conduct officer is selected who does not have prior links to the complaint or involved parties. The conduct officer will investigate the complaint, as outlined below.
The duration and manner of the investigation will depend on the nature of the complaint and alleged conduct, number of parties, and number of witnesses. The investigation may include, but not limited to, review of the complaint, interview of the complaining party, interview of the accused party, interview of witnesses, review of applicable policies and procedures, review of student files if appropriate, and evaluation of audio/video evidence (if available). The University reserves the right to determine if a conduct matter has been investigated and addressed through alternate university process and make a decision to take no further conduct action.
If the investigation finds no violation of any university policy or procedure, the complaint is dismissed. If the investigation finds that a violation did likely occur the conduct officer will arrange to meet with the accused party to discuss the findings. This meeting may result in:
- The accused party being found not responsible based on additional information not available during the investigation process.
- The accused party agreeing to an informal resolution by accepting responsibility for the policy or procedure violation and agreeing to move to sanctioning.
- The accused party does not agree to informal resolution or sanctions and requests a formal resolution.
If the accused party agrees to an informal resolution, the conduct officer will assign sanctions. If the conduct officer recommends a sanction of suspension or expulsion, a formal hearing by the Student Conduct Hearing Panel will be conducted to determine sanctions only. At the conclusion of the formal hearing, the Student Conduct Hearing Panel will recommend sanctions.
If the accused party seeks formal resolution, or if the incident may result in suspension or expulsion, a formal hearing is conducted. At the conclusion of the formal hearing, the Student Conduct Hearing Panel determines responsibility and recommends sanctions.
Formal Hearing Process
The accused party will be provided written notification of the time, place, and date of the hearing by the conduct officer. Sufficient notice is defined as at least five (5) calendar days. The notice will include the charges that will be reviewed and other pertinent information about the hearing. An extension may be requested by the accused party within two (2) business days of receipt of the notice.
If the accused party fails to attend a scheduled hearing, the hearing may proceed as scheduled, and the hearing panel will make a determination on the basis of the evidence available at the hearing. If appropriate, sanctions will be recommended. A student may not avoid the impositions of sanctions by withdrawing with conduct charges pending. The hearing will still proceed, and any finding of a violation will result in a “W and other appropriate transcript notation. The Conduct Officer may also impose an administrative hold on the accused party’s account in addition to or in lieu of resolving the charges in the accused party’s absence. This administrative hold will prevent the student from registering for future courses and prevent transcripts from being issued. The hold will not be lifted until the matter reaches a conclusion.
Student Conduct Hearing Panel members will be composed of a minimum of 3 faculty and/or staff who do not have prior links to the parties.
The accused party has the right to have an advisor present at the hearing. The advisor is only present to support the student and will not represent the student, speak on behalf of the student, or play an active role of any kind in the formal hearing process. Advisors are permitted to speak with the student as necessary, privately or during the hearing, to fully perform a supportive role. Whoever is selected as an advisor is limited to observing and consulting with, and providing support to the complainant, witness, or accused party.
The hearing will be closed to the public, except for the advisor or witnesses, as arranged in advance. The University reserves the right to review individuals participating in hearing procedures based upon direct involvement with the incident.
Oral or written testimony by the accused students or witnesses involved may be presented at the hearing. The accused student(s) will be afforded an opportunity to hear all evidence against them at the hearing and will receive a copy of the complaint and all investigation materials to be presented in the hearing a minimum of one business day in advance of the hearing. A student has the right to make a formal statement and present documents and any other evidence in response to every allegation or basis for referral to a Student Conduct Hearing. The accused student(s) must submit all materials they will be presenting at the hearing in their defense a minimum of one business day in advance of the hearing.
Student witnesses may be subject to charges of dishonesty within the University disciplinary system if their testimony is deemed to be intentionally inaccurate.
Prospective witnesses, other than the accuser and accused student(s), may, at the discretion of the hearing officer, be excluded from the hearing during the testimony of other witnesses.
For cases in which a student faces severe disciplinary actions (suspension or dismissal) and the credibility of witnesses is central to the adjudication of the allegations, the respondent student and the complainant may indirectly question witnesses. Based on the circumstances and at the discretion of the Conduct Officer, the respondent student and the complainant may be permitted to question witnesses in one of the following ways:
- Questions proposed in advance of the conduct hearing panel, to be asked directly by the Conduct Officer of witnesses present at the hearing
- Questions proposed in advance of hearing, to be asked indirectly by the Conduct Officer of witnesses, using video technology (if available) when witnesses not physically present in the hearing
- Questions proposed in advance, to witnesses through the Conduct Officer, with written responses from witnesses submitted through the Conduct Officer
- The Conduct Officer shall have the discretion to exclude questions deemed inflammatory, argumentative or irrelevant to the basis for the conduct referral.
- The Conduct Officer shall have discretion to determine what weight, if any, to give to any statement or other evidence
Any person, including the accused party, who disrupts a hearing may be excluded from the proceedings.
In cases of a bias-related incident and/or discrimination, the I-MERIT Director (or designee) will serve on the hearing panel.
The hearing will be conducted in a fair and impartial manner, although strict rules of evidence and courtroom procedures do not apply.
A suggested order for the hearing is as follows:
- Disciplinary philosophy of the University and guidelines for the hearing, presented by the hearing officer
- Charges read into the record in the presence of the accused
- Statement of complaining party
- Evidence in support of the charge
- Witnesses in support of the charge
- Statement by the accused
- Evidence in support of the accused
- Witnesses in support of the accused
- Review of the evidence and testimony
- Determination of finding by the Student Conduct Hearing Panel
- Recommendation of sanctions to the conduct officer (if applicable)
If an accused student fails to appear at a scheduled hearing without a valid excuse, the conduct officer will lead the Student Conduct Hearing Panel to proceed to a decision based upon the evidence presented.
Minutes of the hearing will be taken. Audio or video recordings are strictly prohibited. The minutes will be maintained by the Conduct Officer for two years or until such time as all University appeal procedures are exhausted.
Pending action on any charges, the status of the accused party will not be altered, except in cases involving interim suspension and only in accordance with the procedures for such suspensions.
The accused party has the right to receive in writing the decision of the Student Conduct Hearing Panel which will contain the reasons for the action, findings of fact, and an explanation of the recommended sanctions.
The Conduct Officer shall prepare this notification of decision in a timely manner, but no longer than 30 calendar days after the hearing.
The following disciplinary sanctions comprise a range of official action, which may be imposed for violation of regulations. One or more sanctions may be imposed. Additionally, students who violate federal, state, or local laws also may be referred to the criminal justice system for prosecution.
For students found to be using drugs or be in violation of the alcohol use policy, a condition of continuation at the University may include the completion of an appropriate education or rehabilitation program.
This written action is taken when the individual’s conduct or involvement merits an official admonition. The student is warned that further misconduct may result in more severe disciplinary action.
A form of reprimand that is fitting for the type of violation or repeated violations as designated for a certain period of time by the hearing officer. The accused may not, if it is deemed appropriate, represent the University in activities or hold office in student organizations during the time stipulated as probationary. The accused is notified that further infractions of any University regulation may result in more stringent restriction being placed on his/her actions.
In some instances, information provided during a hearing will lend itself to special sanctioning consideration. This information often pertains to the “why” of a student conduct violation or evidence of a pattern of behavior in violation of professional/program standards and/or university policies. Panel members may use their discretion to recommend an educational sanction to address the cause of the violation.
The Vice President of Student Affairs may suspend a student for an interim period pending full disciplinary proceedings whenever there is evidence that the continued presence of the student on the campus/or present in the online classroom poses a substantial threat to the safety or well-being of any person or persons, University property, or the property of others. An interim suspension may become effective immediately without prior notice. A student suspended on an interim basis will be given an opportunity to appear before a conduct officer within 10 or fewer calendar days from the effective date of the interim suspension.
During an interim suspension, the student will be barred from all of the University’s premises, including access to online courses and resources. Any student under interim suspension who returns to the portion of campus from which he/she is barred without written permission from the Vice President of Student Affairs will be subject to dismissal from the University and arrest for trespassing.
This sanction is one of involuntary separation of the student from the University for a designated period of time up to one calendar year. After this period of time, the student is eligible to return. The Vice President of Student Affairs or designee may establish additional requirements, which must be fulfilled to his/her satisfaction, prior to reinstatement. Permanent notation of suspension will appear on the student’s transcript and academic history. The student shall not participate in any University-sponsored activity and may be barred from University premises during suspension. A student is not considered to be in good standing for purposes of admission to the University while under a sanction of suspension or expulsion, or while his or her admission or re-admission has been qualified.
This sanction by the Vice President of Student Affairs or designee is one of involuntary and permanent separation from the University. Notice of permanent dismissal will appear on the student’s academic history and transcript. The student will also be barred from University activities and premises.
Suspension of Group Recognition
This sanction by the Vice President of Student Affairs consists of the withdrawal for a stated period of time of all or part of the official recognition of an organization or group. Such action may include conditions for reinstatement or recognition. Total removal of recognition results in complete suspension of the activity of the group.
Revocation of Group Recognition
This sanction is permanent cancellation of the official University recognition and privileges of a group and causes the group to disband and its activity to end.
Restitution fines may be assigned in addition to any other sanction applied. Restitution fines may include an administrative fee for processing.
Administrative Hold and Withholding a Degree
The University may place an administrative hold on registration transactions and release of records and transcripts of a student who has been sent written notice of a pending investigation or disciplinary case concerning that student, and may withhold awarding a degree otherwise earned until the completion of the process set forth herein, including the completion of all sanctions imposed.
Educational Record Maintenance
The record of the final determination in all cases will be maintained in the educational record of the student in the Registrar’s Office per University policy.
Formal appeal of a decision reached by the hearing panel must be submitted to the Vice President of Student Affairs in writing within five (5) days of the receipt of the outcome of the hearing. Failure to submit the appeal in writing within the allotted time will render the original decision final.
An appeal must be based upon one or more of the following conditions:
- Errors in interpretation or implementation of procedures for conduct violations were so significant as to effectively deny the student a fair hearing;
- New and significant evidence, which could not have been discovered by diligent preparation for presentation at the initial hearing, is now available; or
- Lack of substantial evidence in the record to support the outcome of the original hearing;
- Sanctions imposed are not in accord with the violations.
The Vice President of Student Affairs or designee will limit inquiry to the record of fact from the hearing. The Vice President must respond to an appeal in writing within 10 calendar days barring unforeseen information or circumstances that cause a delay. The Vice President or designee may reject, amend or modify the action taken by the conduct officer, or grant a new hearing. Should a hearing be granted, the student will receive notification of the time, place and date of the hearing.
Use of Online Services
The University provides students with access to online services and expects that students will use these services in a responsible way for education-related purposes.
E-mail and Internet Access
Each student is provided with a primary, and if requested an alternate preferred name, @alliant.edu email address through Microsoft Office 365 which is the official method for communicating all relevant Alliant information and provides access to Alliant’s online student resources. Students are required to access and utilize Alliant email as this is the primary communication device for the University.
Computer labs offer computer facilities available to students on all campuses and provide e-mail contact with the Information Technology (IT) unit that maintains and supports the labs. Through the Online Helpdesk, students can contact the IT unit that troubleshoots problems on the University computer network. There are web links to information about courses and events available online. Students at all sites can access student information online, including their academic history, grades, financial aid awards and student accounts.
Alliant utilizes a variety of Internet-based resources to provide you with the most flexible and enriching educational experience.
Alliant currently has two Learning Management Systems (LMS) - Moodle and Canvas. The student’s program of study will determine which LMS will be employed.
Note: Alliant is in the process of migrating to a single LMS (Canvas), and updates will be sent to all users as the project progresses.
Online Productivity/Assignment Resources
As an Alliant student, you will be licensed for Microsoft’s Office365. This includes all Office applications - Word, Excel, PowerPoint, Email, Skype/Teams, OneDrive and others. The Alliant Student Portal (https://portal.alliant.edu/cmcportal/) and other resources are provided to help you manage your student experience.
Online Educational Resources
Courses and assignments may require the viewing of videos, participating in video chats, the use of Internet-based applications and viewing of data, or other resources. The computing recommendations below are designed to provide the student with the best Alliant educational experience:
Mac OSX 10.15 (Catalina) and newer
||Chrome, Firefox or Safari - current version
|Computer and processor
||1 GHZ or faster x86 or 64-bit processor
||4 GB RAM (32-bit) -minimum requirement
|8 GB RAM (64-bit) recommended
|16-32 GB RAM for complex statistical or mathematical calculations and large data sets
||25 gigabytes (GB) minimum recommended size
|Web Camera and Audio
||Integrated or External Camera and headset with microphone recommended
1280x1024 or larger recommended
Recommended minimum 25 Mbps connection to accommodate the use of Zoom and other video streaming services
Note: Higher bandwidth rates are recommended since many courses link to videos and other educational resources that will function better at higher bandwidth.
||Microsoft Outlook app for IOS or Android
||Macintosh: VoiceOver (latest version for Safari)
|PC: JAWS (latest version for Internet Explorer)
|PC: NVDA (latest version for Firefox)
|Note: There is no screen reader support for Canvas in Chrome.
Electronic Communications Policy
Alliant encourages the creative and innovative use of information technology to enhance its teaching, research, and public service mission. Alliant respects the intellectual labor and creativity of others and seeks to protect the free and peaceful expression of ideas. All members of the University share responsibility for maintaining an environment where actions are guided by mutual respect, integrity, and reason.
Alliant expects all members of its community to use network systems with proper regard for the rights of others and the University. Abuse of these privileges will be subject to disciplinary action, as established by the operating policies and procedures of the University. Alliant reserves the right to limit access in response to evidence of violations of University policy or federal, state or local laws. All members of the Alliant community are bound by federal, state and local laws relating to civil rights, harassment, threats, defamation, copyright, security, obscenity, pornography, privacy, and other statutes relating to the electronic media. This policy does not preclude enforcement under federal, state, or local laws and regulations.
All users of Alliant electronic communications systems are subject to the provisions of this policy, including those who rely on remote or off-campus access to these systems. Use of these systems implies consent with this policy, as well as other applicable University policies and local, state and federal laws. For individuals whose network accounts are primarily for representing units or special projects, further policies may apply as governed by the needs of the unit or project.
This policy covers electronic communications on systems that Alliant hosts or is hosted by third parties on behalf of Alliant. Examples are: E-mail, Online Course Forums, Blogs, Wikis, Video Conferencing, Alliant managed Facebook, Twitter, Instagram, and similar entities.
The following individual privileges are extended to all users of electronic communication systems. However, it is understood that each of these privileges is conditioned upon acceptance of the accompanying responsibilities.
- Free Expression - There shall be no restrictions placed on the fundamental rights to free speech except those necessary to protect the rights of others and to preserve the order necessary for the University to function as an institution of higher learning. Given the diverse cultural backgrounds of users, the University cannot protect individuals against exposure to materials that they may consider offensive. Nevertheless, the University reserves the right to take restrictive actions in response to complaints that posted material creates a hostile environment for individuals or classes of individuals. The University also has the responsibility to take restrictive action when a user violates University policy or federal, state, or local laws.
- Privacy - Users may expect to keep personal electronic mail correspondence reasonably confidential. Users should be sensitive to the inherent limitations of shared network resources in protecting privacy. Some examples of this may include printing personal messages on a shared printer, leaving a message or account open on a computer in a public computer lab, etc. Specific personal electronic communications and computer files will not be searched deliberately to seek evidence of malfeasance except in an emergency or as part of a formal investigation by an authorized authority.
- Due Process - The University will use due process in cases of discipline resulting from rules violations. System administrators are authorized to take any actions deemed necessary to preserve the integrity of the system, including immediate temporary suspension of access by any user allegedly involved in a violation pending the outcome of an investigation.
Users of Alliant’s network systems accept responsibilities that include, but are not limited to, the following specific examples:
- Respect for the Intended Use of Resources - Users are responsible for all actions taken on their network account. Individual password security is the responsibility of the user and he/she should take precautions against others obtaining unauthorized access to his/her personal account. If the user allows another individual access to his/her account, the user assumes full responsibility for the actions of this individual while logged into his/her account. Accounts are not to be used for conducting personal business enterprises, including consulting for private gain. The University’s electronic communication systems are to be used only for the furtherance of the University’s mission and not for personal benefit.
- Respect for Privacy of Others - Users shall not access anyone else’s electronic resources, including files and mail, without specific permission from the owner. Permission does not include sharing account information as designated above, but allows for collectively reading e-mail and sharing files using network services. The user shall not take advantage of another’s inexperience or negligence to gain access to any computer account, data, software, or file for which he or she has not received explicit permission to access.
- Respect for Shared Nature of Resources - Users will not encroach on others’ use of the University’s computers and network facilities. No user should attempt to modify the University system or network facilities or to crash systems. Users should avoid activities that unreasonably tax systems resources.
- Respect for the Rights of Others - University computing resources will not be used to harm or threaten to harm the safety or environmental health of another individual or individuals. The user must comply with University policies and federal, state and local laws regarding discriminatory harassment.
- Respect for Intellectual Property - Respect for intellectual labor and creativity is vital to the academic discourse and enterprise. This principle encompasses respect for the right to acknowledgment, right to privacy, and right to determine the form, manner, and terms of publication and distribution.
- Respect for Integrity of System or Network - Accounts shall not be used for unauthorized access and/or attempts to access computers, computer software, computer data or information, or networks without proper authorization, regardless of whether the computer, software, data, information, or network in question is owned by the University. Abuse of networks or computers at other sites using Alliant resources will be treated as an abuse of computing privileges at the University. Users are prohibited from attempting to circumvent or subvert any system’s security measures.
If a user believes that a violation of this policy or criminal act has occurred, the user should contact the appropriate campus office. Alliant officials will take appropriate action in accordance with established University procedures. Infractions that may be violations of federal, state, or local laws will be reported by Alliant officials to the appropriate authorities. If a situation occurs in which a user feels that their personal health or safety is in jeopardy or that of another person, they should contact the police by dialing 911.
In some situations, it may be necessary to suspend account privileges to prevent ongoing misuse while the alleged violation is under investigation. The system administrator reserves the right to immediate temporary suspension of the account(s) of anyone suspected of a violation, pending the outcome of investigation by the appropriate office listed above. In the case of minor, first time offenses, the system administrator may choose to resolve the situation informally without reporting the violation to other University officials. Appeals of any disciplinary decision will be handled according to existing law, University policies, and disciplinary procedures.
Administration and Implementation
Systems administrators will manage network systems in a manner that is consistent with the system’s importance for campus communication and the need for privacy of personal electronic mail messages. In connection with their responsibilities, professional staff members may on occasion need access or monitor parts of the system and thereby be given access to the contents of certain electronic mail messages. System administrators will respect the privacy of personal communications encountered on the systems. However, if, during the course of routine duties, a system administrator encounters information that indicates that a breach of this policy or criminal act has been or is about to be committed, they will report the existence and source of this information to the proper authorities.
Administrators are not responsible for monitoring user activity or content on any network system. However, when they become aware of violations, either through the normal course of duty or by a complaint, it is their responsibility to refer the matter to the appropriate authority for investigation and possible discipline. To forestall an immediate threat to the security of a system or its users, system administrators may immediately suspend access of the people involved in the violation while the incident is being investigated. They may also take other actions to preserve the state of files and other information relevant to an investigation. Specific personal electronic communications and computer files will not be searched deliberately to seek evidence of malfeasance except when the appropriate authorities feel it is necessary in order: to enforce policies regarding harassment and the safety of individuals; to prevent the posting of proprietary software or texts, images, or audio works in disregard of copyright restrictions or contractual obligations; to safeguard the integrity of computers, networks, and data either at the University or elsewhere; and to protect the University against seriously damaging consequences.
In general, electronic mail is considered the private information between the sender and recipient account holder. There may be exceptional circumstances where the University may release electronic mail to other parties. These situations may include, but are not limited to, the death of the account holder, when an absent or terminated employee has received mail associated with his/her job responsibilities, or during the course of an investigation by authorized legal authorities.
The University recognizes that all network system users are bound by federal, state, and local laws relating to civil rights, harassment, copyright, pornography, privacy, security and other statutes relating to electronic media. Nothing in this policy should be interpreted as precluding enforcement of the laws and regulations of the United States of America, State of California or any locality in the state of California.
It is recommended that you first contact the appropriate office to file a report. In cases where you do not consider this a viable option Alliant leverages EthicsPoint to assist its faculty and staff in reporting activities which may involve misconduct or violation of University policies. EthicsPoint offers you an anonymous and confidential reporting tool to communicate misconduct and promote a positive working environment. Persons making reports are not required to provide their names, and reports will be forwarded to the proper Alliant official for review.
Methods to File a Report
Click on the appropriate category from the “Make a Report” menu on this website or call the toll-free EthicsPoint hotline listed on Alliant’s EthicsPoint website.
Alliant is committed to protecting your privacy while you visit our websites, and access educational, clinical and operational resources. Alliant follows applicable privacy laws, and safeguards the privacy of students, staff, and faculty through its policies and procedures. Unauthorized access and/or disclosure of private or confidential information by University employees is prohibited and may result in legal penalties. This policy applies to all paper and electronic records as well as the university website.
Additional information regarding Alliant Privacy Policies and Terms and Conditions can be found by visiting the University’s website:
Identity theft can include any misrepresentation, theft, or misuse of a person’s identity for any purpose, including but not limited to, obtaining federal financial aid, other financial gain, or obtaining access to confidential information. Identity theft is a violation of university policy and the Student Code of Conduct, but may also constitute a criminal offense under federal and state law. Alliant recognizes the importance of protecting student privacy and reserves the right to request documentation to establish or verify any student’s identity at any time, for administrative and/or compliance purposes. Students are expected to provide such documentation and are responsible for any cost associated with acquiring and submitting the documentation. Students may be administratively withdrawn for failure to provide documentation requested by University officials to authenticate a student’s identity. The University may also deny or rescind admission to any student for failure to authenticate his or her identity, or for engaging in identity theft.
Use of the Alliant Wi-Fi or Intranet Network for On-Campus Students, Faculty and Staff
Alliant’s Internet network is guarded by a firewall that protects on-campus students from entering sites that may be unsafe or foster illegal activities. Sites are selected by category to filter usage. These site topics include, but are not limited to, drugs, illegal activities, gambling, copyright infringement and other questionable sites.
The Learning Management System, MyAlliant, Library and other necessary resources are specifically permitted access to ensure students are always able to access them. If you feel a blocked website should be made available, submit a request to the Help Desk that includes the link, research or educational need defined, and your request will be reviewed.
Alliant’s networks authenticate students, faculty and staff prior to allowing site access, and our reporting capabilities are generally limited to big-picture summaries that describe general usage so resources can be adjusted up or down to provide quick access to data for all users. Reporting on individual usage is possible, but Alliant does not proactively monitor usage or sites visited by individuals unless approved by Human Resources or the Legal Department.
Federal Copyright Laws
All University members are expected to follow all federal copyright rules, laws, and guidelines. Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under Section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.
University members who violate this policy may be subject to civil and criminal liabilities, as well as University disciplinary actions, up to and including but not limited to dismissal from the institution. The copyright law applies to all forms of photocopying, whether it is undertaken at a commercial copying center, at the school’s copying facilities, or at a self-service machine. Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.
Reproduction of copyrighted material without prior permission of the copyright owner is prohibited except as permitted under the doctrine of “fair use,” an exception that must not be abused. The “fair use” doctrine allows, under certain conditions, the reproduction of copyrighted material for purposes such as criticism, comment, news reporting, teaching, scholarship, or research. All university members must exercise careful judgment when reproducing the works of others to avoid violating the copyright law.
Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five (5) years and fines of up to $250,000 per offense. For additional information, please visit the US Copyright Office at www.copyright.gov, especially their FAQs at www.copyright.gov/help/faq.
Digital Millennium Copyright Act (DMCA) Notification
In compliance with additional requirements of the Higher Education Opportunity Act (HEOA) of 2008 and the Digital Millennium Copyright Act (DMCA), Alliant prohibits unlawful file sharing of copyright materials. The university requires students, staff, faculty, and visitors to comply with all pertinent U.S. and international copyright laws. Failure to comply with the policies in the DMCA plan may result in disciplinary action as well as civil and/or criminal penalties.